Club Policies
Last Update 31.07.2023
Gymlab follows British Gymnastics policies and guidelines. All our coaches are DBS checked and have a child safeguarding certificate.
TERMS AND CONDITIONS
1. Parents/Guardian's Responsibilities
1.1 Parents/Guardians must ensure that the information provided on the Class4Kids website is accurate and up to date. The Parents/Guardians are responsible for ensuring that they inform Gymlab in writing of any change in medical conditions or contact details.
1.2 Parents are not permitted in the School Hall during sessions but may attend open classes and displays.
1.3 Parents/Guardians agree to accept sole responsibility for their child immediately before and after the end of the class. It is the Parent/Guardian's responsibility to ensure their child’s safety while in the changing rooms, toilets, reception, and waiting areas, as well as the safe entry of their child to the training school hall and vice versa.
1.4 Parents/Guardians must ensure their children arrive on time for class, as warm-ups are crucial for preventing injuries.
1.5 Parents/Guardians take full responsibility for their children’s personal belongings, such as clothes, shoes, and bags. Coaches and officials of Gymlab are not held responsible for any damaged, lost, or stolen items in the gym or the facility.
1.6 Parents/Guardians should respect official judgments regarding their child's behaviour and development. Challenging or arguing with club coaches and officials is discouraged. Gymlab offers regular meetings with coaches to discuss their child's progress.
1.7 Parents/Guardians must not watch or communicate with their child through facility windows or doors, as this disrupts classes. If important information must be relayed or a gymnast must leave early, parents/guardians should quietly approach a Gymlab coach and follow their instructions.
2. Gymnast Conduct
2.1 Gymnasts must follow all coaches' instructions and behave appropriately before, during, and after sessions. They may not leave the premises without the Head Coach's permission for safety and security reasons.
2.2 Gymnasts must respect club coaches, officials, and fellow gymnasts, displaying professional and respectful conduct at all times, including during festivals, official events, and daily training.
2.3 Rudeness, insults, racist behaviour, and physical or mental abuse are prohibited. Violations may result in membership termination.
2.4 Gymnasts should not train at home without a qualified coach's supervision.
2.5 Gymnasts registered for shows cannot withdraw their attendance unless unexpected or serious circumstances arise.
3. Coaching Standards
3.1 Coaches must maintain a safe environment at all times.
3.2 Coaches must be immediately accessible and remain on the premises during sessions.
3.3 Coaches must accurately record gymnasts' injuries on the Accident Book.
3.4 Coaches may use appropriate verbal discipline to ensure safety and minimize injuries.
3.5 Coaches may use British Gymnastics supporting/spotting techniques to help gymnasts understand correct positions, shapes, or movements.
3.6 Coaches may exclude a gymnast from class if they fail to follow club rules and safety regulations.
4. Hair, Clothing, and Equipment
4.1 Hair must be neatly tied up.
4.2 All jewellery must be removed before class (for more information, please check the British Gymnastics Body Piercing and Adornments Policy)
4.3 Gymnasts must wear clean, properly fitted clothing that allows freedom of movement without being overly revealing, loose, or floppy.
5. Membership, Payments, Classes, and Attendance
5.1 Monthly fees are reviewed annually in August.
5.2 Monthly membership cancellations must be received by the 20th of each month.
For example, if a cancellation email is received on the 20th of May, no further payment will be due, and May will be your last month of attendance. However, if received on the 21st of May, June will be due.
To cancel, email memberships@gymlab.fit and await email confirmation. Verbal instructions will not be accepted. Monthly or prepaid fees are non-refundable. New members may receive a full refund if they cancel immediately after their first class.
5.3 Trial classes cost £9.
To postpone a trial class, notify Gymlab before the scheduled session. Failure to do so will result in losing your place and requiring a new booking.
No refunds will be given for missed or postponed classes without prior notice.
5.4 Monthly fees are calculated and divided over 11 months, including Christmas and Easter holidays. Refunds for classes missed due to holidays are not provided.
5.5 If a class is cancelled due to unforeseen circumstances, Gymlab will offer a replacement class.
No financial refunds are available in these cases.
5.6 For upcoming shows, gymnasts may be asked to attend extra rehearsal days. Gymlab strongly recommends and expects gymnasts to participate in these sessions. Failure to attend may result in withdrawal from the event. Rehearsal sessions are free of charge.
5.7 Monthly fees are due on the 1st of each month. If payment collection is unsuccessful, Gymlab will attempt collection again throughout the month.
If payment fails again, the subscription will be suspended, and the child cannot attend classes.
5.8 A late payment fee of £5 is applied if payment is unsuccessful after the 5th of each month.
5.9 Monthly Fee 2023/2024
Once a week class £49
Twice a week classes £93